Bean's Beagles Rescue

Privacy Policy

Effective date: September 6, 2025

Thank you for visiting Bean’s Beagles Rescue (“Bean’s Beagles,” “we,” “us,” or “our“). We are a nonprofit dog rescue. This Privacy Policy explains how we collect, use, disclose, and safeguard information about you when you visit our website, interact with our forms, apply to adopt or foster, donate, or contact us (together, the “Services“).

1) Who we are & scope

This policy applies to information processed by Bean’s Beagles through our publicly available website and online forms. It does not cover third‑party sites we link to (see Third‑party services below).

2) Information we collect

We collect the categories of information below. Exact fields vary based on how you interact with us.

A. You provide directly

  • Contact details: name, email, phone, address.

  • Application details: household and housing information (e.g., landlord info if applicable), schedule, pet experience, references (names, emails/phones), veterinarian info.

  • Volunteer details: availability, skills, preferences.

  • Donor details: name, email, donation amount; payment card data is collected and processed by each payment processor (e.g., Venmo, PayPal, Amazon, etc.) Financial data is never stored by Bean’s Beagles.

  • Communications: questions, emails, or messages you send us.

B. Automatically collected (site & device data)

  • Technical data: IP address, browser type, device identifiers, pages viewed, time on site, referral URL.

  • Cookies and similar tech: see Cookies & tracking.

C. Information from others (when you ask us to contact them or verify info)

  • References & vets: feedback from references or veterinary clinics you identify.

  • Social or partner referrals: information from rescue partners when coordinating placements or transports.

We do not knowingly collect sensitive personal data unless it is volunteered and necessary for placement decisions (for example, accessibility or household considerations you choose to disclose). Please share only what is relevant to your application.

3) How we use information (purposes)

We use information to:

  • Run our rescue operations: review and manage adoption/foster/volunteer applications; schedule home checks; coordinate transport; communicate updates.

  • Process donations and acknowledgments.

  • Provide and improve the site: troubleshoot, analyze usage, and enhance content.

  • Communicate with you: respond to inquiries and send administrative or program messages.

  • Ensure safety, legal compliance, and prevent misuse: detect, investigate, and prevent fraud or abuse; comply with legal requests or obligations.

4) How we share information

We share information only as needed, with:

  • Service providers: website hosting, email and form vendors, cloud storage, analytics, customer communications, e‑signature or document generation, and payment processors. These providers may access personal information to perform services for us under instructions and appropriate safeguards.

  • Placement partners (case‑by‑case): shelters, transports, fosters, and veterinarians only to coordinate an adoption or foster you are involved in.

  • References you identified: we may contact and receive information from references and veterinarians you list on your application.

  • Legal and safety: to comply with law or valid legal processes, enforce our policies, protect our rights, or protect any person’s safety.

  • Organizational changes: in the unlikely event of a merger, dissolution, or asset transfer within the nonprofit context, consistent with applicable law.

We do not sell personal information. We do not allow third parties to use your information for their own marketing without your permission.

5) Payments & donations

If you donate, your payment is processed by a third‑party payment processor (e.g., Venmo, Paypal). That processor collects and processes your payment card data pursuant to its own privacy policy and security certifications. We receive limited information necessary for donation records (e.g., donor name, amount, date, and contact details).

6) Cookies & tracking

We (and our service providers) use cookies and similar technologies to operate and improve the site. Types include:

  • Strictly necessary cookies: required for core functionality (e.g., security, form submissions).

  • Functional and performance cookies: to remember preferences and help us understand site usage (analytics).

  • Embedded content: maps, videos, spam‑prevention (e.g., reCAPTCHA) may set their own cookies.

Your choices: You can set your browser to block or delete cookies. Some features may not work without cookies. If we use analytics (e.g., Google Analytics), you can learn more or opt out via the provider’s tools. If we use Google reCAPTCHA to protect forms, its use is subject to Google’s Privacy Policy and Terms.

7) Data retention

We keep information only as long as needed for the purposes described above, including to comply with records, accounting, or legal obligations. For example:

  • Applications (adopt/foster/volunteer): typically retained while your application is active and for a reasonable period afterward for rescue records.

  • Donations and acknowledgments: retained as required for tax and accounting laws.

  • Site logs and analytics: retained for short operational periods, unless needed for security or investigations.
    We apply deletion or de‑identification when information is no longer needed.

8) Your choices & rights

Email preferences. You can unsubscribe from non‑essential emails using the link in the message or by contacting us.

Access, deletion, and correction. Depending on your location, you may have the right to request access to, deletion of, or correction of your personal information. To exercise a request, contact us at [INSERT CONTACT EMAIL]. We may need to verify your identity and your relationship with us.

California notice. We are a nonprofit organization. The California Consumer Privacy Act (CCPA/CPRA) generally applies to for‑profit entities; however, we follow its spirit of transparency. We do not sell or share personal information for cross‑context behavioral advertising. We disclose categories of information as described in Sections 2–4.

9) Security

We use administrative, technical, and physical safeguards designed to protect personal information. No system is 100% secure, and we cannot guarantee absolute security of information transmitted over the internet.

10) Third‑party services & links

Our site may link to third‑party websites or include embedded content (e.g., maps, video, social media, scheduling, spam prevention). Your interactions with those features are governed by the privacy policies of the third parties providing them.

11) Changes to this policy

We may update this Privacy Policy from time to time. The “Effective date” at the top indicates when the latest changes took effect. If changes are material, we may provide additional notice as required by law.

12) Contact us

If you have questions or requests related to privacy, please contact us at support@beans-beagles.org